Getting started: Our new application portal
Before you can start an application you need to create a user account and applicant profile.
You cannot start your eligibility questionnaire or application until we’ve approved your new applicant profile, which may take up to five working days.
Click the image below for a step by step guide to applying for funding;
You can allow other users to access your applicant profile and make applications and submissions on your behalf. The How to create and manage your account and applicant profile guidance document explains the implications this has in terms of access to information that is kept on the system.
When you are ready to complete your eligibility questionnaire and application form, revisit the guidance for applicants for your chosen funding stream.
There is also a short How to begin your application video as well as a number of Application form troubleshooting videos that provide technical support if you get stuck on a particular section.
Browse the playlist below by clicking the menu icon to the top left of the video, or go direct to the film you want, using the links to the right.
By using the system to make an applicant profile, and/or make an application, you are agreeing that:
- can write and submit an application on your behalf
- will receive notifications about your ongoing projects
- can view all of your current and previous applications and post-award submissions
- can submit reports and payment requests
- can request withdrawal of a grant
- can amend the information held in the applicant profile
For individuals, only the named applicant can accept a grant. Other users cannot accept on your behalf unless they have power of attorney.
For organisations, only users with delegated authority can accept a grant on behalf of that organisation.
The user who first sets up an applicant profile is the ‘administrator’ of that applicant profile, and is responsible for adding other users as appropriate.
Remember, the system will log you out after fifteen minutes of inactivity, so save regularly.
To use the new application portal you must be running the most recent version of your internet browser.
To check this please click www.whatismybrowser.com/. If your browser is out of date follow the instructions on screen.
All communication relating to your grant, as well as any submissions you need to provide to us, are made through the Grantium system.
Once we’ve reached a decision on your application, you’ll receive an email asking you to log into your account to view our decision letter. Watch the How to find your decision letter video (below) and read the How to acknowledge a decision guidance document (Word / PDF) to see how this is done.
Please remember there are legal requirements relating to which user accepts an offer of funding. Revisit the How to create and manage your account and applicant profile (Word / PDF) guidance for further information.
Managing your payments and uploading payment conditions is one of the key differences of this new system. The How to claim a payment (Word / PDF) guidance document explains what this means for you. The How to submit a report (Word / PDF) guidance will help you with the technical aspects of completing an activity report.
To safeguard your security, all bank details are kept offline and should not be uploaded onto the system.
Remember, you can change the number of users attached to your application. The How to link or unlink a user with an applicant section in the How to create and manage your account and applicant profile (Word / PDF) guidance document, and the How to link another user to your applicant profile and How to unlink another user from your applicant profile videos (below) will show you how to do this.
Browse the playlist below by clicking the menu icon to the top left of the video, or go direct to the film you want using the links to the right.
As part of the cost-saving requirements set by the Government in our 2011-15 settlement, we have introduced a new grant management system.
This allows us to combine the features of an online application portal and an internal grant administration system into one.
The new system will replace the current online portal and allow applicants to manage all of their projects with the Arts Council online. All applications, decision letters, payment requests and communication about your application are managed through the online system.
This change does not mean applicants and awardees lose someone to speak to, but rather it allows us to be more efficient in the way we use our resources. It also allows applicants to have greater control over the information they give us.
At this stage;
Our other funding programmes are yet to transfer to the new system.
Our grant programme for individuals, art organisations and other people who use the arts in their workFind out more
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