Here you will find useful information for National portfolio organisations, Major partner museums, Museum development providers and National youth music organisations funded in the period 2012-2015.

For information for recipients of all other funding, please visit individual pages in our funding section.

Your relationship with the Arts Council

Relationship framework

This outlines how we work with National portfolio organisations, Major partner museums, Museum development providers and National youth music organisations. It is also relevant to our partner funders such as local authorities and other interested cultural organisations.

We will be publishing a music education hubs relationship framework later in the year.

Relationship managers

As outlined in the Relationship framework, relationship managers provide the key point of contact between the Arts Council and portfolio organisations. They are based in our regional offices, allowing them to respond to local issues.

Relationship managers have specialisms in one or more artform, and cross-cutting specialisms such as children and young people, engagement and participation or diversity. We assign organisations in the portfolio relationship managers who understand the specific nature of the work they deliver.

Funding requirements

Standard terms and conditions are a part of our grant funding agreements. Here we share the latest versions.

Standard terms and conditions for NPOs

Download PDF

Download Word

Standard terms and conditions for Major partner museums and Museum development providers

Download PDF

Download Word

Annual survey

All National portfolio organisations, Major partner museums and National youth music organisations are required to complete an annual survey as a condition of funding. This does not apply to Museum development providers. The survey for the reporting period 1 April 2013 to 31 March 2014 is launching on 1 May 2014. 

Download the survey guidance: Word, PDF

Download the guidance notes for completing the year-end report: Word, PDF

Download the survey questions: Word, PDF

Download the year-end report template: PDF

Download the annual survey frequently asked questions: Word, PDF

Displaying your grant award logo

By accepting your grant award, you have made a commitment to acknowledge our support publicly. Our grant award logo section explains how you should use these logos.

Artistic assessment

Artistic assessors review individual pieces of work by National portfolio organisations and write a report assessing the work's artistic quality. We are currently considering how a similar form of peer assessment may work for Major partner museums. Read more about artistic assessment.

Equality requirements

We are interested in the artistic aspect of equality and diversity described as the Creative Case. This is the recognition that artistic and cultural excellence rely on the richness and innovation that diversity brings. As part of our funding agreements, we ask our National portfolio organisations, Major partner museums, Museum development providers and National youth music organisations to develop and utilise an equality action plan.

Find out more about the Creative Case and our approach to diversity.

Environmental sustainability requirements

Through our actions and investment, we are committed to embedding environmental sustainability in the arts and cultural sector. In 2012, in a world first, the Arts Council introduced environmental reporting, policy and action plan requirements for National portfolio organisations, Bridge organisations, Major partner museums and (from 2013) National youth music organisations.

We have asked organisations to:

  1. collect environmental data
  2. have in place an Environmental Action Plan and Policy.

Our partnership with Julie's Bicycle provides the means for organisations to achieve this.

For each of the years that the funding agreement covers, we are asking for the entry of data to be completed by a deadline. The deadline for entry of the 2013/14 data is 31 May 2014

See here for more details.

National portfolio organisations and touring

To protect and strengthen the touring infrastructure, we have allocated Lottery funds to our National portfolio to support touring. Organisations receiving Lottery either tour or present touring work, and therefore we allocated up to 20 per cent of the grant as Lottery funded.

Lottery funds come with particular requirements for their use and accounting.  We have endeavored to make these requirements as straightforward as possible for you, and we ask for your co-operation with two conditions:

  • That you display the correct logo on your promotional material, acknowledging lottery funding.
  • That you supply a straight forward pro forma with your touring expenditure in October every year. This is required to demonstrate that the lottery funds were used for their intended purpose. Download the pro forma template.

Internships in the arts

We expect all National portfolio organisations to pay interns. We have published these guidelines to help clarify the legal obligations of arts organisations offering internships.

Principles for financial intervention in a National portfolio organisation

National portfolio organisations are essential to our success in achieving the goals and priorities set out in Great art and culture for everyone. All National portfolio organisations aim to be financially healthy and resilient.

However, we recognise that National portfolio organisations may very occasionally need additional support from the Arts Council to improve their financial resilience.

Download this guidance note to find out the principles we will use when considering whether to make a financial intervention in a National portfolio organisation during the life of their funding agreement.